Peppol e-invoicing

5 questions

What is Peppol and why use it?

Peppol (Pan-European Public Procurement On-Line) is a standardised electronic invoicing network used across Europe. It allows invoices to be sent and received directly within accounting software, with no paper or email involved. In Belgium, businesses are identified by the prefix 0208 followed by the VAT number without the BE prefix (example: 0208:0123456789). Ledgerly is connected to Peppol via the B2Brouter provider.

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How do I send an invoice via Peppol?

From the invoice detail page (draft or sent status), click "Send via Peppol". The invoice is transmitted to the recipient identified by their Peppol ID, which is entered on the client profile. A status badge appears on the invoice once the recipient acknowledges, accepts or refuses the document. Sending via Peppol does not replace email if the client also requests it.

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How do I receive supplier invoices via Peppol?

Suppliers registered on Peppol can send invoices directly to your Ledgerly Peppol ID. From the Invoices menu, click "Peppol inbox" then "Synchronise" to import the latest received invoices. Each received invoice appears in the list with the supplier name, amount and status. You can accept or refuse them from this interface.

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What do the Peppol statuses mean on a sent invoice?

Three statuses reflect the recipient's response. "Acknowledged" means the invoice was successfully received in the client's system. "Accepted" means the client confirmed the invoice is correct and commits to paying it. "Refused" means the client flagged a problem with the invoice (incorrect amount, disputed service, etc.). In case of refusal, contact your client to correct the document and resend it.

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How do I configure my Peppol ID?

Your Peppol ID is generated automatically from your VAT number, in Settings, Company, "Peppol" section. Once your settings are saved with a valid VAT number, a Peppol account is automatically created on the B2Brouter network — no further action required. Your account status (active or pending) is displayed directly in the Peppol section of your settings. Also enter the Peppol ID of each client on their profile to send them invoices via the network.

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