Mileage expenses

5 questions

How do I record a business trip?

Go to Mileage expenses and click New trip. Enter the date, departure point, destination, distance in km and the purpose of the trip. The amount is calculated automatically based on the official rate in force (currently 0.4761 EUR/km), the applied rate depending on the trip's date. You can also link the trip to a client.

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What is the applicable mileage rate?

The official rate changes every 1 July and applies from 1 July to 30 June of the following year, so it is not a calendar year. The rate currently in force is 0.4761 EUR/km. It covers vehicle depreciation, insurance, fuel and maintenance. No fuel receipts are needed, only the distance matters.

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How do I calculate the distance for a trip?

You enter the distance in km directly in the form. There is no automatic route calculation. You can measure the distance via Google Maps or your usual GPS before entering it. If you regularly make the same trip, note it once and use that distance each time.

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Can I export my mileage expenses for my accountant?

Yes. From the Mileage expenses page, a monthly PDF export and an annual export are available. These documents list all your trips with date, departure, destination, km, rate and amount. They are ready to hand over to your accountant or keep for a potential tax audit.

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What is the professional use percentage?

If you use your vehicle for both professional and private purposes, you can only deduct the professional share. This percentage, defined in your settings, is applied automatically to your mileage calculation. For example, if you drive 70% for work, only 70% of the mileage amount is deductible. This proportion must be justifiable in case of an audit.

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