Private invoices

5 questions

What is a private individual invoice?

A private individual invoice is a simplified document for non-VAT-registered clients. It uses a separate numbering sequence (PART- prefix by default) and does not require a client VAT number. The PDF format is adapted for private clients, without intra-community VAT references or Peppol details.

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What is the difference between a B2B invoice and a private invoice?

A B2B invoice targets a VAT-registered business. A private invoice targets an individual client. The main differences are a separate counter (PART- independent from the main invoices), no client VAT number, and a simplified PDF without Peppol references. Both types are included in your revenue statistics.

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How do I create a private individual invoice?

From the Invoices menu, open the sub-menu and click "Private invoices" then "New private invoice". The form is similar to standard invoices but without the client VAT number field. Enter the client name, add your service lines and save. The invoice receives a sequential number such as PART-0001. You can also choose a year-month format (PART-2026-07-0001) from the company settings, Private invoices tab.

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Can I use deposits with private individual invoices?

Yes. Open the private invoice and click "Add a deposit". A separate deposit invoice (ACP- prefix) is created and linked automatically, with the deduction shown below the totals. It works exactly like B2B invoices. See the Deposits section for details.

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Can I delete a draft private invoice?

No, for the same reason as standard invoices. Belgian numbering must be continuous and gap-free. You can cancel the draft via the "Cancel invoice" button — the number is preserved and the invoice moves to Cancelled status.

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